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Office Coordinator (Technical and Digitech) – Gauteng

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Company: SNG GrantThornton

Company Overview

SNG Grant Thornton is a forward-thinking firm and a member of Grant Thornton International, offering high-quality assurance, tax, advisory, and consulting services across diverse industries.

Job Type

Full Time

Qualification

National Certificate

Experience

3 – 5 years

Location

Gauteng

Job Field

Administration / Secretarial

Job Description

The Office Coordinator plays a vital role in maintaining smooth operations within the Technical and Digitech division by providing comprehensive administrative, coordination, and travel management support to ensure efficient day-to-day functioning.

Key Responsibilities

Administrative Support

  • Perform general administrative duties: photocopying, scanning, mailing, filing.

  • Prepare reports, presentations, documents, and proposals aligned with SNG branding.

  • Assist with asset control nationally.

  • Manage centralised travel desk bookings (flights, car hire, accommodation).

  • Support Head of Department, Directors, and Managers.

  • Handle client emails on behalf of the department head.

  • Arrange travel plans, itineraries, agendas, and related documents (visas, forex).

  • Ensure proper onboarding/offboarding of subcontractors.

  • Prepare documents for quarterly EXCO and MANCO review.

  • Screen incoming calls and handle queries.

  • Reconcile credit cards monthly.

  • Create POs for suppliers and maintain subcontractor listings.

Scheduling & Coordination

  • Schedule and coordinate meetings, events, conferences, and training.

  • Manage diaries for Directors.

  • Arrange Teams meetings and conference calls.

  • Oversee department PO management.

  • Support communication with regional office administrators.

Data Entry & Record Keeping

  • Enter data accurately and maintain updated departmental records.

  • Track expenses and reimbursements.

  • Ensure tender documents are completed and submitted on time.

  • Prepare tenders (non-technical components).

  • Attend events on behalf of the department.

  • Update marketing materials and brochures.

  • Update CRM (HubSpot) weekly.

Support for Staff

  • Conduct research and track legislative/standard updates.

  • Organise department training.

  • Assist with thought leadership publication.

  • Support colleagues with tasks and special projects.

  • Provide training officer support.

  • Handle office equipment and stock management.

Technology Proficiency

  • Use office software (Word, Excel, PowerPoint).

  • Troubleshoot basic IT issues and coordinate with IT.

  • Format presentations and provide client engagement support.

  • Collaborate on risk, quality, and resource allocation.

  • Follow up on client surveys and reference letters.

Training Programme Support

  • Track competencies and schedule required training for trainees.

  • Maintain training trackers and follow-ups.

Tax-Specific Research & Training

  • Conduct daily research on tax developments from OECD, ATAF, SARS, Treasury, etc.

  • Maintain development trackers for training, comments, and publications.

  • Coordinate dry runs, training bookings, and timelines.

  • Track participation requirements for SAIT, SAICA, SARS activities.

African Desk Support

  • Track tax developments across African countries.

  • Communicate updates and request commentary.

  • Follow up on outstanding information and tender requirements.

  • Maintain updated contact lists and targets.

  • Support research on client operations across jurisdictions.

Webinars & Industry Participation

  • Track industry events and coordinate participation.

  • Plan webinars with relevant teams and marketing.

Minimum Requirements / Qualifications

  • Office Administration Diploma

  • Proficient in Excel and PowerPoint

  • 3–5 years proven administrative or personal assistant experience

  • Strong organisational, multitasking, and communication skills

  • High attention to detail

  • Proficient in Microsoft Office Suite

  • Ability to work independently and in a team

Posted Date

December 2, 2025

Deadline

Not specified

Category

General

Join our WhatsApp channel for the latest listings:

https://whatsapp.com/channel/0029Vb7X0O81dAw1v4VkaW0j

How to Apply

Interested and qualified candidates should apply via:
SNG GrantThornton on sng-granthornton.simplify.hr

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